Annual Notices
Several laws and regulations give parents/guardians important rights in their children's education, granting them influence over school and district decisions in various areas. Widefield School District 3 (WSD3) values the roles of parents/guardians as partners in their students' education and seeks to share pertinent information based on the following principles:
- Transparency: To provide parents/guardians with clear and accessible information about their child's education, curriculum, health records, and safety policies.
- Parental Involvement: To ensure that parents/guardians have the right to be involved in their child's education and well-being.
- Accountability: To demonstrate accountability to parents/guardians allowing for concerns to be addressed in an appropriate and constructive manner.
- Protection of Rights: To safeguard parents/guardians' ability to make decisions in the best interest of their child.
- Ensuring Safety: To ensure that parents/guardians have the right to be informed about safety measures in schools.
The following serves as a partial, but not comprehensive, list of the guidelines, rules, and regulations that may impact school, district, and parent/guardian decision-making. Please refer to the District Policy Manual as a more authoritative resource for all school and district governance associated with WSD3.
- Compulsory School Attendance
- Every Student Succeeds Act
- Family Educational Rights & Privacy Act (FERPA)
- Homeless Assistance Act (McKinney-Vento)
- Inclement Weather
- Individuals with Disabilities Education Act (IDEA)
- Medicaid
- Notice Concerning Directory Information
- Parent Opt-Out for Information to Military Recruiters
- Protection of Pupil Rights Amendment (PPRA)
- School Choice & Boundary Waiver
- Search & Seizure
Compulsory School Attendance
Every child who has attained the age of six (6) on or before August 1 of each school year and is under the age of seventeen (17) shall attend public school for at least the following number of hours:
- One thousand fifty-six (1,056) if secondary school student;
- Nine hundred sixty-eight (968) if an elementary school student in a grade other than kindergarten;
- Nine hundred hours (900) if a full-day kindergarten student;
- Four hundred fifty hours (450) if a half day kindergarten student
Learn more from the Colorado Department of Education on School Attendance
Reference: Compulsory School Attendance
Related Policies:
Every Student Succeeds Act
The Every Student Succeeds Act (ESSA) reauthorizes the Elementary and Secondary Education Act (ESEA) and is organized around these five core elements:
- A comprehensive needs assessment;
- Meaningful, ongoing consultation with parents, teachers and other community members;
- The identification of students in needs of additional support;
- Delivery and progress monitoring of evidenced-based student supports; and
- Evaluation of programs and activities funded by ESSA.
ESSA provides an opportunity to improve achievement outcomes for all students by providing effective programs supported with Title I, II, III, and IV funding. In order to receive federal funding districts are required to apply for those funds and to report expenditures for accountability.
Parents Right To Know
As a parent in a Title I school, you have the right to know the professional qualifications of the classroom teacher who instructs your child(ren), including:
- Whether the Colorado Department of Education (CDE) has licensed or endorsed your student's teacher for the grades and subjects being taught
- Whether CDE has decided your student's teacher can teach in a classroom without being licensed or qualified under state regulations because of special circumstances
- The teacher's college major, whether the teacher has any advanced degrees, and the subject(s) of the degrees
- Whether any teacher's aide or similar paraprofessional provides services to your child and, if they do, their qualifications.
Additionally, if a student in a Title I school is being instructed for longer than four consecutive weeks by a teacher/substitute who does not fulfill the "highly qualified" requirements as set forth by NCLB, a letter informing the student's parents of this information must be sent in a timely manner.
Title I
Title I is a Federal program that provides support through resources and research-based training, enabling schools to develop high quality enriched programs that meet the individual needs of children, families, and staff. The purpose of this program is to ensure that all students have a fair, equal, and significant opportunity to obtain a high-quality education and reach, at a minimum, proficiency on challenging state academic achievement standards and state academic assessments.
Title I Components
Parent Involvement - Widefield High School 3 Title I program believes that all children can learn and acknowledges that parents share the school's dedication to educational success for all students. We recognize that a student's education is a responsibility shared by school, family, and community.
All schools in WSD3 highly value and encourage parent and family involvement. Opportunities to engage in your child's education at the school range from Back to School Nights, Family Nights, Family Conferences, School Accountability Committees, volunteering, and more! You can stay informed about upcoming engagement opportunities from the school and district by following our social media pages, keeping your information in Infinite Campus updated, and downloading the Remind App. Please visit your school's website to find a calendar of school events. We would love to see you there!
Title II
Provides the funding for states and districts to meet the requirements of Section 1119, which includes state and local plans for all teachers to be highly qualified. LEAs are required to report annually.
The purpose of the ESSA Title II program is to provide grants to:
- Increase student academic achievement through strategies such as improving teacher and principal quality and increasing the number of highly qualified teachers in the classroom and highly qualified principals and assistant principals in schools.
- Hold local educational agencies and schools accountable for improvements in student academic achievement.
Title III
The purpose of the English Language Acquisition, Language Enhancement, and Academic Achievement Act is to help ensure that children who are limited English proficient, including immigrant children and youth, attain English proficiency, develop high levels of academic attainment in English, and meet the same challenging State academic content and student academic achievement standards as all children are expected to meet.
- Assist all limited English proficient children, including immigrant children and youth, to achieve at high levels in the core academic subjects.
- Develop high-quality language instruction educational programs that are designed to assist state educational agencies, local educational agencies and schools.
- Assist LEAs to develop and enhance their capacity to provide high-quality instructional programs.
- Assist LEAs and schools to build capacity to establish, implement and sustain language instruction educational programs and programs of English Language development.
- Promote parental and community participation in language instruction educational programs for the parents and communities of limited English proficient children.
- Streamlines language instruction educational programs into a program carried out through formula grants to State educational agencies and LEAs.
Title IV
The purpose of Title IV, Part A is to improve students’ academic achievement by increasing the capacity of schools and communities to provide all students with access to a well-rounded education, improve school conditions for student learning, and improve the use of technology in order to improve the academic achievement and digital literacy of all students.
Examples of activities that can be supported with Title IV, Part A Funds include but are not limited to:
- STEM programs
- Music and art programs
- Foreign language offerings
- Opportunity to earn credits from institutions of higher learning
- Reimbursing low-income students to cover the costs of accelerated learning examination fees
- Environmental education
- Promoting volunteerism and community involvement
- School based mental health services
- Drug and violence prevention activities that are evidence-based
- Integrating health and safety practices into school or athletic programs
- Nutritional education and physical education
- Bullying and harassment prevention
- Instructional practices for developing relationship-building skills
- Prevention of teen and dating violence, stalking, domestic abuse, and sexual violence and harassment
- Establishing or improving school dropout and reentry programs
- Providing educators, school leaders, and administrators with the professional learning tools, devices, content and resources to:
- Personalize learning
- Discover, adapt, and share relevant high-quality educational resources
- Use technology effectively in the classroom
- Implement and support school and district-wide approaches for using technology to inform instruction, support teacher collaboration, and personalize learning
List of Title Schools
- WSD3 Preschool
- French Elementary - A Leader In Me School
- King Elementary - A Project Based Learning School
- Pinello Elementary - Capturing Kids Hearts School
- Sunrise Elementary
- Talbott STEAM Innovation School
- Venetucci Elemnetary - AVID School
- Webster Elementary - AVID School
- Widefield Elementary School of the Arts
Parent Compact
Widefield School District 3 Title Schools, and the parents of the students participating in activities, services, and programs funded by Title I, Part A of the Elementary and Secondary Education Act (ESEA) (participating children), agree that this compact outlines how parents, school staff, and students will share the responsibility for improved student academic achievement and the means by which the school and parents will build and develop a partnership that will help children achieve the State’s high standards.
The administration, staff and parents of this school believe that the improved academic achievement of each student is a responsibility shared by the entire school community, including the school district, school, community members, school administration, staff, students, and parents (as defined for purposes of this policy to include guardians and all members of a student’s family involved in the student’s education).
School Responsibilities
Provide high-quality curriculum and instruction in a supportive and effective learning environment that enables the participating children to meet the State’s student academic achievement standards as follows:
- Keep an open-door policy.
- Encourage parents to participate in their child’s learning.
- Provide parents with information on state performance standards.
- Provide communication between home and school.
- Help each child set learning goals.
- Encourage and recognize student achievement.
- Identify students to receive targeted remedial instruction through DIBELS testing, and Widefield Benchmarking and school-designed bodies of evidence.
- Provide in-classroom small group or individual remedial instruction for elementary students performing at unsatisfactory levels in reading and/or math. Delivery methods include instruction by paraprofessionals and/or Title I teacher and content-specific software.
- Focus on moving students from partially proficient-to-proficient levels.
- Use research-based strategies that include: standards-based curriculum, differentiated instruction, small-group instruction, and formative assessments to identify educational needs.
- Provide an atmosphere that promotes positive and productive learning.
- Enforce school and district policies.
Hold parent-teacher conferences midterm of each semester during which this compact will be discussed as it relates to the individual child’s achievement. Dates of these conferences will be published via the District School Calendar, school newsletters, included in Friday Folders, and posted on the school information sign.
Provide parents with frequent reports on their children’s progress. Specifically, the school will provide reports as follows:
- Each semester during parent conferences.
- Weekly updates to parents via Friday Folders.
- Phone or individual conferences upon request.
- Midterm student progress report.
- Provide materials, assistance and training to help parents work with their child.
Provide parents reasonable access to staff. Specifically, staff will be available for consultation with parents as follows:
- Each semester during parent conference.
- Phone or individual conferences before or after the school day.
- Email.
Provide parents opportunities to volunteer and participate in their child’s class, and to observe classroom activities, as follows:
- Sign-up at the beginning of the school year for parent volunteers (calendar for parents to mark dates for volunteering or classroom participation).
- Specific volunteer/participation requests sent home via weekly Friday Folders.
Parent Responsibilities
We, as parents, will support our children’s learning in the following ways:
- Demonstrate a positive attitude towards learning.
- Volunteer and participate in school activities.
- See that their child is punctual and attends school regularly.
- Monitor attendance, homework completion, and television watching.
- Promote positive use of my child’s extracurricular time.
- Participate, as appropriate, in decisions relating to my child’s education.
- Help my child attain his/her goals.
- Read to my child and let my child see me read.
- Promote effective communication between the school and parents by promptly reading and responding, as appropriate, to all school and/or district notices and by initiating communication regarding my student’s needs and circumstances.
- Be aware of and follow school and district rules and regulations.
- Serve, to the extent possible, on school and/or district advisory groups.
- Offer praise and encouragement to my child.
Student Responsibilities
We, as students, will share the responsibility to improve our academic achievement and achieve the State’s high standards. Specifically, I will:
- Set my goals for learning.
- Attend school regularly and on time.
- Respect others and myself.
- Follow school and district rules.
- Practice the school P.A.W.S. philosophy.
- Write all assignments in my planner every day.
- Come to class with a good attitude.
- Participate in class activities to the best of my ability.
- Complete homework daily and ask for help when needed.
- Read at least 10 - 30 minutes daily (depending on grade level) outside of school time.
- Practice my reading, math facts and spelling words every day.
- Give my parents or the adult responsible for my welfare all notices and information I receive from my school.
- At home, I will practice good study habits daily.
Additional School Responsibilities
Schools will follow the District Parent Involvement Policy, KBA, including:
- Involve parents in the planning, review, and improvement of the school’s parental involvement policy, in an organized, ongoing, and timely way.
- Hold an annual meeting to inform parents of the school’s participation in Title I, Part A programs, and to explain the Title I, Part A requirements, and the right of parents to be involved in Title I, Part A programs. The school will convene the meeting at a convenient time to parents, and will offer a flexible number of additional parental involvement meetings, so that as many parents as possible are able to attend. The school will invite to this meeting all parents of children participating in Title I, Part A programs and will encourage them to attend.
- Provide information to parents of participating students in an understandable and uniform format, including alternative formats upon the request of parents with disabilities, and, to the extent practicable, in a language that parents can understand.
- Provide to parents of participating children information in a timely manner about Title I, Part A programs that includes a description and explanation of the school’s curriculum, the forms of academic assessment used to measure children’s progress, and the proficiency levels students are expected to meet.
- On the request of parents, provide opportunities for regular meetings for parents to formulate suggestions, and to participate, as appropriate, in decisions about the education of their children. The school will respond to any such suggestions as soon as practicably possible.
- Provide to each parent an individual student report about the performance of their child on the State assessment in at least math, language arts and reading.
- Provide each parent timely notice when their child has been assigned or has been taught for four (4) or more consecutive weeks by a teacher who is not highly qualified within the meaning of the term in section 200.56 of the Title I Final Regulations (67 Fed. Reg. 71710, December 2, 2002).
Family Educational Rights & Privacy Act (FERPA)
The Family Educational Rights and Privacy Act (FERPA) grants parents the right to access their child's educational records.
- Parents or guardians can request corrections of inaccurate or misleading records.
- Schools must obtain parental consent before sharing a child's educational records with third parties, except in certain permitted circumstances such as legal orders or transferring schools.
- Parents control who can view their child's educational information.
- Parents may review records for accuracy.
Related Policies:
- DISTRICT CODE: ACA - NAME CHANGES
- DISTRICT CODE: JRA/JRC-E1 - STUDENT RECORDS/RELEASE OF INFORMATION ON STUDENTS
- DISTRICT CODE: JRCB - PRIVACY AND PROTECTION OF CONFIDENTIAL STUDENT INFORMATION
- DISTRICT CODE: JRCB-R - PRIVACY AND PROTECTION OF CONFIDENTIAL STUDENT INFORMATION HEARING AND COMPLAINT PROCEDURES
- DISTRICT CODE: JLCDC-R - AUTHORIZING PRIVATE HEALTH CARE SPECIALISTS TO PROVIDE MEDICALLY NECESSARY TREATMENT IN SCHOOL SETTING
Form: DISTRICT CODE: JRA/JRC-E3 - OPT-OUT FORM FOR STUDENT IMAGE PUBLISHING
Homeless Assistance Act (McKinney-Vento)
The McKinney-Vento Homeless Assistance Act ensures that children who are homeless have equal access to public education. Parents or guardians can decide whether their child will stay in the school they attended before becoming homeless or transfer to a new school closer to their temporary residence.
Educational Rights of Homeless Children and Youth Program
- Students go to school, no matter where they live or how long they have lived there
- Choose between the local school where they are living, the school they attended before they lost their housing, or the school where they last enrolled
- Enroll in school immediately, without proof of residency, immunizations, school records, or other documents
- Get transportation to their school of origin
- Get the school services they need
- Be free from harassment and isolation; and
- Have disagreements with the school settled quickly
Contact: Dave Gish, gishd@wsd3.org
Inclement Weather
Parents' Rights:
- Parents have the right to keep their children at home or pick them up early on questionable weather days without penalty.
- Parents will be informed if schools dismiss students early due to worsening weather.
- Parents have the right to decide whether to send their children to school during threatening or stormy weather.
- Parents will be informed through traditional and digital media outlets, as well as school or district communication, about school closures or early dismissals due to inclement weather.
District Responsibilities:
- The district will base inclement weather decisions on student safety.
- The district will collect data early and announce school closures or delays by 5:30 a.m. through media outlets.
- If weather worsens unexpectedly after schools open, the district will:
- Notify parents of early dismissal through the same media outlets.
- Keep buildings open as long as necessary to ensure all students are evacuated safely.
- Cancel Afternoon Activities.
- Announce the cancellation of afternoon kindergarten, activities, and evening events if early dismissal occurs.
Reference: Inclement Weather
Related Policies:
- DISTRICT CODE: EBCE - UNSCHEDULED CLOSING OR DISMISSAL OF SCHOOLS
- DISTRICT CODE: IJOA-RA - FIELD TRIPS - ELEMENTARY SCHOOL STUDENTS
- DISTRICT CODE: IJOA-RB - FIELD TRIPS - JUNIOR HIGH SCHOOL AND HIGH SCHOOL STUDENTS
- DISTRICT CODE: IJOA-RC - EXTRACURRICULAR ACTIVITIES TRIPS JUNIOR HIGH SCHOOL AND HIGH SCHOOL STUDENTS
Individuals with Disabilities Education Act (IDEA)
Individuals with Disabilities Education Act (IDEA) gives parents or guardians the right to be involved in their child's Individualized Education Program (IEP) development, including decisions about special education services.
- Parents or guardians have a say in the placement of their child in the least restrictive environment (LRE).
- Parents or guardians can request evaluations for special education services and dispute school decisions through due process hearings.
Medicaid
- Widefield School District 3, as a Medicaid provider, accesses Medicaid eligibility information for enrolled students from the state’s Medicaid agency, Health Care Policy and Financing (HCPF).
- Directory information, including students’ names and dates of birth, is shared with HCPF to verify Medicaid eligibility.
- Details of health-related services provided to Medicaid-eligible students are shared with Medicaid and/or the District's claiming agent for program administration.
Notice Concerning Directory Information
Widefield School District 3 may disclose "directory information" without prior written consent under FERPA unless parents opt out by notifying the District in writing by September 20 each year.
- Student information such as names, birth details, participation in activities, awards, and photographs may be published in school-related materials.
- Under FERPA, student photographs may be considered directory information, which can be disclosed without consent unless parents or eligible students opt out within the specified period.
- Parents/guardians can opt out of this by notifying the principal or submitting a form available at the school office.
- If opted out, student images will be blurred or pixelated before release by the media or District.
- Public events (e.g., sports, theater) are not covered by this policy, nor are yearbooks or school newsletters unless explicitly posted online and opted out.
Related Policies:
- DISTRICT CODE: JRA/JRC - STUDENT RECORDS/RELEASE OF INFORMATION ON STUDENTS
- DISTRICT CODE: JRA/JRC-R - STUDENT RECORDS/RELEASE OF INFORMATION ON STUDENTS
- DISTRICT CODE: JRA/JRC-E1 - STUDENT RECORDS/RELEASE OF INFORMATION ON STUDENTS
- DISTRICT CODE: KFB - SOCIAL MEDIA FAN PAGES
- DISTRICT CODE: KFB-R - SOCIAL MEDIA PROCEDURE SOCIAL MEDIA PAGE RULES OF ENGAGEMENT
Forms:
Parent Opt-Out for Information to Military Recruiters
- Names, addresses, phone numbers, and directory information of secondary students may be provided to military recruiters within 90 days of their request.
- Parents, guardians, or eligible students can prevent this by submitting a written request. Military services must cover the district's costs for providing this information.
Form: DISTRICT CODE: JRA/JRC- E2 - OPT-OUT FORM FOR DISCLOSURE OF INFORMATION TO MILITARY RECRUITERS
Protection of Pupil Rights Amendment (PPRA)
Protection of Pupil Rights Amendment (PPRA) gives parents and guardians the right to review surveys, instructional materials, and any activities that may involved student privacy. Schools must notify parents and obtain consent before students participate in certain activities involving personal information collections.
School Choice & Boundary Waiver
For Residents of District 3:
- Submit a School of Choice Permit Application to attend a school other than your home school by the last school day in February.
- Provide the child’s most recent transcript or report card with the application.
For Current School of Choice Students:
- Reapply annually to continue attending the chosen school by the last school day in February.
- Submit the most recent transcript or report card with the application.
For Non-Residents:
- Submit a School of Choice Permit Application to attend a District 3 school by the first Friday in May.
- Include the child’s most recent transcript or report card, birth certificate, and immunization record.
- General Information.
- Applications must be completed and submitted every school year.
- Late applications will result in the student being placed on a waiting list.
Reference: School of Choice and Boundary Information
Related Policies:
- DISTRICT CODE: JFBA-R - INTRA-DISTRICT CHOICE / OPEN ENROLLMENT
- DISTRICT CODE: JFBB - INTER-DISTRICT CHOICE / OPEN ENROLLMENT
- DISTRICT CODE: LBD - CHARTER SCHOOLS
Search & Seizure
- Parents will be notified if their child's locker or vehicle is searched and illegal substances are found.
- Parents will be contacted as part of any disciplinary actions taken by the school, which may include suspension, expulsion, or referrals.
- Parents will be notified if law enforcement takes action, such as arresting, searching, or citing their child.
Related Policies: